Third Party Services

THIRD PARTY SERVICES INFORMATION FOR PARENTS

Our school provides access to Department of Education online services. These enhance the contemporary learning opportunities available to students and the range of teaching tools available to staff to deliver the Western Australian Curriculum.

The Department’s online services currently provide students with access to:

  • individual email and calendar accounts;
  • the internet, with all reasonable care taken by central office and schools to monitor and control students’ access to websites while at school;
  • online teaching and learning services such as Connect, web-conferencing and digital resources;
  • online file storage and sharing services; and
  • these online services at locations other than school.

Please note that while every reasonable effort is made by schools and the Department to prevent student exposure to inappropriate online content when using Department provided online services, it is not possible to completely eliminate the risk of such exposure.

You should be aware that the Department has the right to review, audit, intercept, access and disclose messages created, received or sent over Department online services. Logs of email transactions and internet access data are kept for administrative, legal and security purposes and may be monitored. Similar to other corporate records, emails and internet access records are discoverable in the event of legal action and are subject to provisions of the Freedom of Information Act 1992. (www.foi.wa.gov.au)

You should also be aware that general internet browsing not conducted via the Department’s network is not monitored or filtered by the Department. The Department encourages close family supervision of all internet use by children in locations other than school, and strongly recommends the use of appropriate internet filtering software. Advice on managing internet use at home can found on the Office of the E-Safety Commissioner website (www.esafety.gov.au/iparent).

If you agree to your child using these online services, please click on the link below and complete the information on the following pages and then click submit ASAP. This will enable students to continue to access all school services.

https://forms.office.com/Pages/ResponsePage.aspx?id=-RaA4P3Ru0yDsLdutDYWJ_5QbiqiYDVAnNN1qH1nrxJUM1dOVjU2TTg2OUFFT1lYR0MxN0RYUUxNSiQlQCN0PWcu

List of Third Party Services used our School

Risk Name of Service Type of service What do I need to know Terms of Use / Privacy Policy
Oliver
https://www.softlinkint.com/‌product/oliver/
Library Management System

References & Resources

Information provided:

  • Student name, student email (optional), date of birth (optional), address (optional), phone number (optional), school, class details, school year, profile or other photos (optional), gender (optional), grades or performance (optional) and parent email (optional).  Unique usernames are enforced.  Passwords uniqueness is recommended but not enforced.

How the information is used:

  • Enables school community to access library resources, including eResources, as well as manage loans and reservations.

Where the information is stored:

  • Within Australia
https://softlinkint.com/data-protection-privacy-policy
PaperCut Cloud
https://www.‌papercut.com/
Print Management Information provided:

  • Student name and school.

How the information is used:

  • Printing management.

Where the information is stored:

  • Within Australia
https://www.papercut.com/‌privacy-policy/
https://views.papercut.com/‌terms-of-service/
Passtab
https://passtab.‌com
Student and visitor management system Information provided:

  • Student name, student email, date of birth, school, class details, school year, attendance (late arrivals and early leavers), profile or other photos (visitor option) and medical or health (sick bay visits option).

How the information is used:

  • This is a visitor and student management system.

Where the information is stored:

  • Within Australia
https://passtab.com/privacy.‌html
Photo Hendriks
https://www.‌photohendriks.‌com.‌au/
School Photography Service Information provided:

  • Staff/teacher: name, other data
  • Student: name, photos or videos, other data
  • Parent: name, contact information, financial data, other data (list if provided)
  • Other data: school, class details

How the information is used:

  • School photography service

Where the information is stored:

  • Within Australia
https://www.photohendriks.‌com.au/privacy-policy
Zoom
https://zoom.us/
Web conferencing Information provided:

  • Staff/teacher: name, email, personal information
  • Student: name, email, photos or videos, other data
  • These could fall in other data: school

How the information is used:

  • Web conferencing platform.

Where the information is stored:

  • Within Australia
https://zoom.us/terms
https://zoom.us/docs/en-us/schools-privacy-statement.html
https://zoom.us/privacy
Adobe Creative Cloud for Education
https://www.adobe.com/au/creativecloud/buy/education.html
Teaching and Learning Information provided:

  • Staff/teacher: name and email
  • Student: name and email
  • Parent: name and contact information

How the information is used:

  • Includes Creative Cloud “All Apps” Education K-12 2020

Where the information is stored:

  • Outside Australia
https://www.adobe.com/au/privacy/policy.html
https://www.adobe.com/au/legal/terms.html
Apple
https://www.apple.com/au
Teaching and Learning Information provided:

  • Staff/teacher: name, email
  • Student: name, email, work/content, photos or videos, grades or performance data.
  • Other data: school, class details, school year, student username

How the information is used:

  • Includes Apple School Manager, pre-loaded applications and additional modules on a Managed Apple ID.

Where the information is stored:

  • Outside Australia
https://www.apple.com/au/privacy/
https://school.apple.com/
Bebras Challenge
https://digitalcareers.csiro.au/Bebras
Teaching and Learning Information provided:

  • Staff/teacher: name, email,
  • Student: name, email, gender, geolocation data, grades or performance data
  • Parent: name, contact information.
  • Other data: school

How the information is used:

  • Computational thinking challenge.

Where the information is stored:

  • Within Australia
https://www.csiro.au/en/About/Access-to-information/Privacy

https://www.csiro.au/en/About/Footer/Legal-notice

Book Creator
https://bookcreator.com/
Teaching and Learning Information provided:

  • Staff/teacher: name and email
  • Student: name, email, work/content, photos or videos and other data)

How the information is used:

  • Tool used for creating digital books

Where the information is stored:

  • Outside Australia
https://bookcreator.com/terms-of-service/
https://bookcreator.com/pp-row/
Class Dojo
https://www.classdojo.com/
Teaching and Learning
School and class communication
Information provided:

  • Staff/teacher: name, email
  • Student: name, email, work/content, behaviour, photos or videos
  • Parent: name, contact information

How the information is used:

  • School communication platform that includes student portfolios and behavioural management.

Where the information is stored:

  • Outside Australia
https://www.classdojo.com/privacycenter/
https://www.classdojo.com/terms/
G Suite Core Services (like Gmail, Calendar, and Classroom) and Additional Services (like YouTube, Maps, and Blogger).
https://www.‌google.com
Productivity tools
References & Resources
Information provided:

  • Student name, student email, student work, profile or other photos (optional) and videos (if users decide to store videos in Google drive).

How the information is used:

  • G Suite Core Services (like Gmail, Calendar, and Classroom) and Additional Services (like YouTube, Maps, and Blogger).

Where the information is stored:

  • Outside Australia but certified by Australian Signals Directory
https://gsuite.google.com/terms/education_terms.html?_ga=2.174740843.-875381896.1565147460
https://policies.google.com/‌privacy?hl=en&gl=au
https://edu.google.com/why-google/privacy-security/?modal_active=none
Jamf School
https://www.jamf.com/products/jamf-school/
Apple mobile device Management Information provided:

  • Staff/teacher: name, email and personal information
  • Student: name and email

How the information is used:

  • Apple Mobile Device Management

Where the information is stored:

  • Outside Australia
https://www.jamf.com/privacy/
https://www.jamf.com/terms-of-use/
Lexia Core5
https://www.‌lexialearning.com/products/core5
Literacy
Teaching and Learning
Information provided:

  • Student name, school, class details, school year and grades or performance.

How the information is used:

  • Lexia® Core5® supports literacy instruction for students of all abilities in grades pre-K–5.

Where the information is stored:

  • Outside Australia
https://www.lexialearning.com/website-privacy-policy
https://www.lexialearning.com/lexia-website-properties-terms-of-use
Lexia PowerUp
https://www.lexialearning.com/products/powerup
Literacy
Teaching and Learning
Information provided:

  • Student name, school, class details, school year and grades or performance.

How the information is used:

  • Lexia® PowerUp combines online student-driven explicit instruction with offline teacher-delivered lessons and activities.

Where the information is stored:

  • Outside Australia
https://www.lexialearning.com/website-privacy-policy
https://www.lexialearning.com/lexia-website-properties-terms-of-use
Mathletics
https://www.‌mathletics.com‌/au/
Mathematics
Teaching and learning
Information provided:

  • Student name, school, student email, student password, class details, student work and student performance.

How the information is used:

  • Provides students with access to online maths learning tool and online maths competitions.

Where the information is stored:

  • Within Australia
http://www.3plearning.com/‌privacy/
https://www.3plearning.com‌/terms/
OLNA Support
https://olna.com.au/
Teaching and Learning Information provided:

  • Staff/teacher: name, email
  • Student: name, email, work/content
  • Other data: school

How the information is used:

  • Practice materials for OLNA.

Where the information is stored:

  • Within Australia
https://olna.com.au/privacy-policy/
https://olna.com.au/terms-and-conditions/
OLNA WA
https://olnawa.com.au/
Teaching and Learning Information provided:

  • Staff/teacher: name, email
  • Student: name, email, work/content

How the information is used:

  • OLNA preparation and practise

Where the information is stored:

  • Within Australia
https://olnawa.com.au/privacy-policy/
https://olnawa.com.au/terms-conditions/
Padlet
https://padlet‌.‌com/
Teaching and Learning
References & Resources
Information provided:

  • Student name, school, student work, profile or other photos (optional) and videos(optional).

How the information is used:

  • Online “bulletin “board, where students and teachers can collaborate, reflect, share links and pictures.

Where the information is stored:

  • Outside Australia.
https://padlet.com/about/‌privacy
https://padlet.com/about/‌terms
Reading Eggs
https://reading‌eggs.com.au
Mathematics
Teaching and learning
Information provided:

  • Student Username and password, student name, student email, school, class details, school year and student work.

How the information is used:

  • Support child’s learning to read with online reading games and activities that are easy to follow, self-paced, and engaging for young children.

Where the information is stored:

  • Within Australia
https://readingeggs.com.au/‌privacy
https://readingeggs.com.au/‌terms
Seesaw
https://web.see‌saw.me
Class communication
Teaching and Learning
Information provided:

  • Student name, student email, school, class details, school year, parent email, parent name, student work, profile or other photos and videos.

How the information is used:

  • This service is a digital portfolio and communication platform.

Where the information is stored:

  • Outside Australia
https://web.seesaw.me/privacy-policy
https://web.seesaw.me/terms-of-service
Sportstrak
http://www.‌carobcom.com/‌sportrak.htm
Sport management system Information provided:

  • Student name, student code, date of birth, class details, school, gender and house/faction.

How the information is used:

  • An interactive database of students, teams, events, and scoring for sporting activities.

Where the information is stored:

  • Within Australia
http://www.carobcom.com/‌download/Manual.pdf
Sumdog
https://pages.sumdog.com/
Teaching and Learning Information provided:

  • Staff/teacher: name and email
  • Student: name, work/content and other data, e.g. date of birth

How the information is used:

  • Maths and spelling game based learning.

Where the information is stored:

  • Outside Australia
https://pages.sumdog.com/about_sumdog/privacy_policy/
https://pages.sumdog.com/about_sumdog/terms_of_use/
Teach Your Monster to Read
https://www.teachyourmonstertoread.com/
Teaching and Learning Information provided:

  • Staff/teacher: name, email
  • Student: name, grades or performance data,
  • Parent: name, contact information
  • Other data: school

How the information is used:

  • Phonics and reading game

Where the information is stored:

  • Outside Australia
https://www.teachyourmonstertoread.com/privacy-policy
https://www.teachyourmonstertoread.com/legals
Pic Collage
https://piccollage.com/
Teaching and Learning Information provided:

  • Student: name email work/content

How the information is used:

  • Add shortened description.

Where the information is stored:

  • Outside Australia
https://picc.co/privacy

https://picc.co/tos

Sphero Edu
https://sphero.com/pages/educators
Teaching and Learning
References & Resources
Information provided:

    • Staff/teacher: name and email
    • Student: name, email, date of birth, work/content, attendance and photos or videos
  • Parent: name and contact information

How the information is used:

  • Computer Programming and Robotics Tutor

 Where the information is stored:

  • Outside Australia
https://edu.sphero.com/child-policy
https://sphero.com/pages/terms-of-use