THIRD PARTY SERVICES INFORMATION FOR PARENTS

Our school provides access to Department of Education online services. These enhance the contemporary learning opportunities available to students and the range of teaching tools available to staff to deliver the Western Australian Curriculum.

The Department’s online services currently provide students with access to:

individual email and calendar accounts;
the internet, with all reasonable care taken by central office and schools to monitor and control students’ access to websites while at school;
online teaching and learning services such as Connect, web-conferencing and digital resources;
online file storage and sharing services; and
these online services at locations other than school.

Please note that while every reasonable effort is made by schools and the Department to prevent student exposure to inappropriate online content when using Department provided online services, it is not possible to completely eliminate the risk of such exposure.

You should be aware that the Department has the right to review, audit, intercept, access and disclose messages created, received or sent over Department online services. Logs of email transactions and internet access data are kept for administrative, legal and security purposes and may be monitored. Similar to other corporate records, emails and internet access records are discoverable in the event of legal action and are subject to provisions of the Freedom of Information Act 1992. (www.foi.wa.gov.au)

You should also be aware that general internet browsing not conducted via the Department’s network is not monitored or filtered by the Department. The Department encourages close family supervision of all internet use by children in locations other than school, and strongly recommends the use of appropriate internet filtering software. Advice on managing internet use at home can found on the Office of the E-Safety Commissioner website (www.esafety.gov.au/iparent).

If you agree to your child using these online services, please click on the link below and complete the information on the following pages and then click submit ASAP. This will enable students to continue to access all school services in 2022.

https://forms.office.com/Pages/ResponsePage.aspx?id=-RaA4P3Ru0yDsLdutDYWJ_5QbiqiYDVAnNN1qH1nrxJUM1dOVjU2TTg2OUFFT1lYR0MxN0RYUUxNSiQlQCN0PWcu

List of Third Party Services used our School

Risk	Name of Service	Type of service	What do I need to know	Terms of Use / Privacy Policy
	Oliver https://www.softlinkint.com/‌product/oliver/	Library Management System References & Resources	Information provided: Student name, student email (optional), date of birth (optional), address (optional), phone number (optional), school, class details, school year, profile or other photos (optional), gender (optional), grades or performance (optional) and parent email (optional). Unique usernames are enforced. Passwords uniqueness is recommended but not enforced. How the information is used: Enables school community to access library resources, including eResources, as well as manage loans and reservations. Where the information is stored: Within Australia	https://softlinkint.com/data-protection-privacy-policy
	PaperCut Cloud https://www.‌papercut.com/	Print Management	Information provided: Student name and school. How the information is used: Printing management. Where the information is stored: Within Australia	https://www.papercut.com/‌privacy-policy/ https://views.papercut.com/‌terms-of-service/
	Passtab https://passtab.‌com	Student and visitor management system	Information provided: Student name, student email, date of birth, school, class details, school year, attendance (late arrivals and early leavers), profile or other photos (visitor option) and medical or health (sick bay visits option). How the information is used: This is a visitor and student management system. Where the information is stored: Within Australia	https://passtab.com/privacy.‌html
	Photo Hendriks https://www.‌photohendriks.‌com.‌au/	School Photography Service	Information provided: Staff/teacher: name, other data Student: name, photos or videos, other data Parent: name, contact information, financial data, other data (list if provided) Other data: school, class details How the information is used: School photography service Where the information is stored: Within Australia	https://www.photohendriks.‌com.au/privacy-policy
	Pic Collage https://piccollage.com/	Teaching and Learning	Information provided: Student: name email work/content How the information is used: Add shortened description. Where the information is stored: Outside Australia	https://picc.co/privacy https://picc.co/tos
	Sportstrak http://www.‌carobcom.com/‌sportrak.htm	Sport management system	Information provided: Student name, student code, date of birth, class details, school, gender and house/faction. How the information is used: An interactive database of students, teams, events, and scoring for sporting activities. Where the information is stored: Within Australia	http://www.carobcom.com/‌download/Manual.pdf
	Zoom https://zoom.us/	Web conferencing	Information provided: Staff/teacher: name, email, personal information Student: name, email, photos or videos, other data These could fall in other data: school How the information is used: Web conferencing platform. Where the information is stored: Within Australia	https://zoom.us/terms https://zoom.us/docs/en-us/schools-privacy-statement.html https://zoom.us/privacy
	Adobe Creative Cloud for Education https://www.adobe.com/au/creativecloud/buy/education.html	Teaching and Learning	Information provided: Staff/teacher: name and email Student: name and email Parent: name and contact information How the information is used: Includes Creative Cloud “All Apps” Education K-12 2020 Where the information is stored: Outside Australia	https://www.adobe.com/au/privacy/policy.html https://www.adobe.com/au/legal/terms.html
	Apple https://www.apple.com/au	Teaching and Learning	Information provided: Staff/teacher: name, email Student: name, email, work/content, photos or videos, grades or performance data. Other data: school, class details, school year, student username How the information is used: Includes Apple School Manager, pre-loaded applications and additional modules on a Managed Apple ID. Where the information is stored: Outside Australia	https://www.apple.com/au/privacy/ https://school.apple.com/
	Bebras Challenge https://digitalcareers.csiro.au/Bebras	Teaching and Learning	Information provided: Staff/teacher: name, email, Student: name, email, gender, geolocation data, grades or performance data Parent: name, contact information. Other data: school How the information is used: Computational thinking challenge. Where the information is stored: Within Australia	https://www.csiro.au/en/About/Access-to-information/Privacy https://www.csiro.au/en/About/Footer/Legal-notice
	Book Creator https://bookcreator.com/	Teaching and Learning	Information provided: Staff/teacher: name and email Student: name, email, work/content, photos or videos and other data) How the information is used: Tool used for creating digital books Where the information is stored: Outside Australia	https://bookcreator.com/terms-of-service/ https://bookcreator.com/pp-row/
	Class Dojo https://www.classdojo.com/	Teaching and Learning School and class communication	Information provided: Staff/teacher: name, email Student: name, email, work/content, behaviour, photos or videos Parent: name, contact information How the information is used: School communication platform that includes student portfolios and behavioural management. Where the information is stored: Outside Australia	https://www.classdojo.com/privacycenter/ https://www.classdojo.com/terms/
	G Suite Core Services (like Gmail, Calendar, and Classroom) and Additional Services (like YouTube, Maps, and Blogger). https://www.‌google.com	Productivity tools References & Resources	Information provided: Student name, student email, student work, profile or other photos (optional) and videos (if users decide to store videos in Google drive). How the information is used: G Suite Core Services (like Gmail, Calendar, and Classroom) and Additional Services (like YouTube, Maps, and Blogger). Where the information is stored: Outside Australia but certified by Australian Signals Directory	https://gsuite.google.com/terms/education_terms.html?_ga=2.174740843.-875381896.1565147460 https://policies.google.com/‌privacy?hl=en&gl=au https://edu.google.com/why-google/privacy-security/?modal_active=none
	Jamf School https://www.jamf.com/products/jamf-school/	Apple mobile device Management	Information provided: Staff/teacher: name, email and personal information Student: name and email How the information is used: Apple Mobile Device Management Where the information is stored: Outside Australia	https://www.jamf.com/privacy/ https://www.jamf.com/terms-of-use/
	Kahoot https://kahoot.com/	Teaching and Learning References & Resources	Information provided: Staff/teacher: name, email, other data Student: name, email, work/content, geolocation data Parent: name, contact information, financial data, other data Other data: school How the information is used: Game based learning platform. Where the information is stored: Outside Australia	https://kahoot.com/student-privacy-policy/ https://trust.kahoot.com/privacy-policy/ https://trust.kahoot.com/terms-and-conditions/
	Lexia Core5 https://www.‌lexialearning.com/products/core5	Literacy Teaching and Learning	Information provided: Student name, school, class details, school year and grades or performance. How the information is used: Lexia^® Core5^® supports literacy instruction for students of all abilities in grades pre-K–5. Where the information is stored: Outside Australia	https://www.lexialearning.com/website-privacy-policy https://www.lexialearning.com/lexia-website-properties-terms-of-use
	Lexia PowerUp https://www.lexialearning.com/products/powerup	Literacy Teaching and Learning	Information provided: Student name, school, class details, school year and grades or performance. How the information is used: Lexia^® PowerUp combines online student-driven explicit instruction with offline teacher-delivered lessons and activities. Where the information is stored: Outside Australia	https://www.lexialearning.com/website-privacy-policy https://www.lexialearning.com/lexia-website-properties-terms-of-use
	Mathletics ‌https://www.‌mathletics.com‌/au/	Mathematics Teaching and learning	Information provided: Student name, school, student email, student password, class details, student work and student performance. How the information is used: Provides students with access to online maths learning tool and online maths competitions. Where the information is stored: Within Australia	http://www.3plearning.com/‌privacy/ https://www.3plearning.com‌/terms/
	OLNA Support https://olna.com.au/	Teaching and Learning	Information provided: Staff/teacher: name, email Student: name, email, work/content Other data: school How the information is used: Practice materials for OLNA. Where the information is stored: Within Australia	https://olna.com.au/privacy-policy/ https://olna.com.au/terms-and-conditions/
	OLNA WA https://olnawa.com.au/	Teaching and Learning	Information provided: Staff/teacher: name, email Student: name, email, work/content How the information is used: OLNA preparation and practise Where the information is stored: Within Australia	https://olnawa.com.au/privacy-policy/ https://olnawa.com.au/terms-conditions/
	Padlet https://padlet‌.‌com/	Teaching and Learning References & Resources	Information provided: Student name, school, student work, profile or other photos (optional) and videos(optional). How the information is used: Online “bulletin “board, where students and teachers can collaborate, reflect, share links and pictures. Where the information is stored: Outside Australia.	https://padlet.com/about/‌privacy ‌https://padlet.com/about/‌terms
	Reading Eggs https://reading‌eggs.com.au	Mathematics Teaching and learning	Information provided: Student Username and password, student name, student email, school, class details, school year and student work. How the information is used: Support child’s learning to read with online reading games and activities that are easy to follow, self-paced, and engaging for young children. Where the information is stored: Within Australia	https://readingeggs.com.au/‌privacy https://readingeggs.com.au/‌terms
	Scholastic Literacy Pro https://au.scholastic.com/en/literacy-pro	Teaching and Learning Assessment	Information provided: Staff/teacher: name, email Student: name, email, grades or performance data Other data: school How the information is used: Literacy program including assessment and evaluation. Where the information is stored: Within Australia	https://www.scholastic.com/privacy.htmhttps://www.scholastic.com/terms.htm
	Seesaw https://web.see‌saw.me	Class communication Teaching and Learning	Information provided: Student name, student email, school, class details, school year, parent email, parent name, student work, profile or other photos and videos. How the information is used: This service is a digital portfolio and communication platform. Where the information is stored: Outside Australia	https://web.seesaw.me/privacy-policy https://web.seesaw.me/terms-of-service
	Sphero https://sphero.com	Teaching and Learning References & Resources	Information provided: Staff/teacher: name and email Student: name, email, date of birth, work/content, attendance and photos or videos Parent: name and contact information How the information is used: Computer Programming and Robotics Tutor Where the information is stored: Outside Australia	https://edu.sphero.com/child-policy https://sphero.com/pages/terms-of-use
	Sumdog https://pages.sumdog.com/	Teaching and Learning	Information provided: Staff/teacher: name and email Student: name, work/content and other data, e.g. date of birth How the information is used: Maths and spelling game based learning. Where the information is stored: Outside Australia	https://pages.sumdog.com/about_sumdog/privacy_policy/ https://pages.sumdog.com/about_sumdog/terms_of_use/
	Teach Your Monster to Read https://www.teachyourmonstertoread.com/	Teaching and Learning	Information provided: Staff/teacher: name, email Student: name, grades or performance data, Parent: name, contact information Other data: school How the information is used: Phonics and reading game Where the information is stored: Outside Australia	https://www.teachyourmonstertoread.com/privacy-policy https://www.teachyourmonstertoread.com/legals
	Transum Mathematics https://www.transum.org/Software/	Teaching and Learning	Information provided: Staff/teacher: name, email Student: name, email, grades or performance data Other data: school How the information is used: Interactive mathematics resources. Where the information is stored: Outside Australia	https://www.transum.org/Privacy.asp